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Policy Title:	1.f Policies Development, Document Control, Review and Dissemination Policy
Policy Number:	GM-PO-1F	Date Created:	15-02-2023
Responsible:	President	Approved by:	Board of Trustees

Purpose

The purpose of this Policy is to define the procedure and responsibilities for governing the development, review, delegation, control, and dissemination of CUD policies of Canadian University Dubai (CUD) which are vital in directing the functions of CUD and to comply with the CAA Standards 2019.

Scope

This policy applies to all academic and administrative staff who are involved in development, review, approval, of publishing CUD policies.

Policy Statement

The Policy and Procedures Manual shall be the main document which will have all policies and procedures directing the function of the CUD. A policy or procedure, either newly developed or revision of existing, must be consistent with mission and goals and approved by Board of Trustees (BOT).  The Dean IRP will be the custodian of CUD Policy and Procedures Manual and only authorized personnel to update this manual for any policy or procedure after the approval of the BOT. The previous versions of Policy and Procedures Manual shall be maintained by IRP and it will be published on CUD Portal and accessible by faculty and staff of CUD.

Procedure

1. Each policy shall be owned by a CUD Academic or Administrative officer.
2. Under the direction of the CUD senior administration, the owner of the policy develops and administers a particular policy and its procedures and is responsible for the accuracy of the subject matter and timely updating of the policy.
3. The President, Vice Presidents, and Deans are generally the responsible for policy development, revision, approval, publication procedures, and follow the standards for policy development process.
4. Any employee can propose a procedure through their unit heads using following template.

Template for Policy Development

Policy Name:		Applicability:
Policy Number:		No of Pages:
Date Created:		Date Approved (Effective):
Approved by:		Refer Enquiries to:
Purpose Scope Policy Statement Procedure, if applicable

• The BOT approves the CUD policies on the recommendations from the CUD President who has primary authority and responsibility for developing CUD policies. The new or revised policies are discussed in appropriate committees before presenting to the Senate and then to BOT by the President.

Flowchart for Policy Development and Revision

Document Control

It is CUD priority to protect its information assets and make it available as and when required by the stakeholders ensuring that information is accurate, consistent, and protected from unauthorized access. The CUD will use “SharePoint” in Portals on CUD Website as tool and platform for document management and access control to the authorized personnel. This will be the only storage of documents i.e. single source of information for any type of CUD documents and will be kept up to date through a foolproof mechanism.

The Dean IPR will add or updated policies to the Policy and Procedures Manual after the approval of new or revision of existing policies by BOT and maintain the previous versions.

The IRP will update the relevant document i.e., PPM, Catalog, Handbooks etc. for the approved policies and/or procedures submitted by the owner of the policy and archive the previous version for later referral. The policy owner will submit the approved revised or new document with supporting documents to IRP. IRP will maintain the revision history in a register as shown below:

Dissemination 

The IRP will coordinate with Department of Marketing and Communication for dissemination of policy updates information to the CUD community.

Student Activities

Canadian University Dubai cultivates a strong working relationship with the surrounding community in Dubai, and one way in which students can give back to this community is by participating in fundraising activities. The Student Affairs department is responsible for planning numerous events, all of which have been extremely successful in raising awareness for current issues in the community and around the world. Past events include 5 Days for the Homeless, the Terry Fox Run, Movember, Autism Awareness and Breast Cancer Awareness.

Clubs & Activities

CUD have many existing student clubs, as well as providing support in forming new clubs linked to other areas of interest. Some of the current clubs include:

• The Dance and Drama Club
• Books and Poetry

Music Club

The Music Club provides a meeting ground for vocalists, percussionists, practitioners of stringed instruments, and more, to come together and to understand other forms of music, and to collaborate with each other. The club also invites writers and poets to come and develop songs that can be written and performed on stage.

Dance Club

Dancers from different disciplines and backgrounds exchange the culture of their craft, and create never seen before fusions on stage.

Drama Club

The Drama Club brings together talented students, be they writers, actors, directors, make-up artists, or designers. The Club holds its own workshops, teaching students how to act, and is working towards the creation of its own full length CUD Theatre show.

Gardening club

The purpose of the Gardening club is to raise awareness in the university and in the community about caring for the environment, the plants that produce the oxygen we need, the agricultural part that helps in the production of nutritional foods and the prevention of soil erosion.

The study of plant biodiversity and its techniques are at the forefront of the efforts to achieve a green campus in it, visitors will be able to discover the research activity of the club, which works with methods capable of identifying and describing in detail the diversity of existing plant species, with the in order to improve its preservation.

Sports Clubs

At CUD we recognize that the importance of staying healthy and active and offer a number of sporting activities to our students on campus. 

Students are encouraged to take part as an active role in sports at university can help them develop practical skills like team work, discipline, sportsmanship, cooperation, dedication and decision making, supporting both their physical and personality development, and helping them progress in the future.

Our dedicated Sports Program offers students the opportunity for regular training and practices, intra and inter-mural competitions, and our sports teams play matches in tournaments and events across the UAE.

Our facilities on campus include an outdoor sports court and a fully-equipped fitness room. Our sports programs include:

• Football training
• Basketball team training
• Volleyball training
• Tennis training

Robotics Club

Robotics at CUD

Robotics is an active area of interest for many CUD students and the CUD Robotics Club, established in Fall 2015, brings together students from across the University to work together to create functioning robots.

Participation in the club is a fun way to develop new skills and explore the future of technology, while meeting other students with similar interests. Members also have the opportunity to take part in external events and competitions, in the UAE and wider region.

The Robotics Club operates under three main categories.

1) Mechanical: This involves working on building a robot from scratch; transforming the imagined robot design into a real robot.

2) Electronics: This involves creating the connection between the different robot parts through various boards, and then connecting to an active object that can be read by a PC or be controlled by a wired or wireless controller.

3) Software: This involves writing codes to make the robots sensor active and readable, and to give commands that make the robot functionally work.

Our Mission

The purpose of the CUD Robotics Club is to empower ambitious students with resources, to enable them to build robots for fun and competitive purposes; to remove barriers from entry into robotics, creating a path to success.

Our Vision

We aim to bring together members from all majors of the University – with different perspectives we will be able to create a community that knows about robots and make it enjoyable at the same time.

Membership Information

If you’re a CUD student with an interest in any aspect of robotics and a desire to learn something new, you are invited to join the Club. For more information you can email  Roboto@cud.ac.ae

The Team

Dr. Salih Rashid Majeed

Faculty Supervisor

Student Success Centre at CUD 

The purpose of the Student Success Center (SSC) is to guide and support you through your personal and academic journey at CUD. Visit the SSC to learn how to manage your time and stress, develop optimal note-taking strategies, understand assignments, improve your math skills, or enhance your English, reading, writing, grammar, and research skills.

Workshops that promote personal development and academic success are offered throughout the semester or upon request. These range from improving study skills, academic writing skills, and exam taking skills to building higher levels of confidence and reaching your academic goals.

The SSC is a place where you can receive personal and academic support, attend valuable workshops, work on your assignments, find resources, and prepare for exams. Academic success is about knowing the right strategies and having the right skills, and we’re here to help you succeed! For more information, email SuccessCenter@cud.ac.ae.

Personal Counseling

Creating and maintaining a healthy balance between your academics and personal life can be a stressful experience. Our Student Counselor is here to guide you through this process and help you overcome challenges, find clarity, build resilience, and reach your goals. She has professional experience and training and is committed to a strengths-based, solution-focused, and multicultural approach to allow you to fully benefit from your university experience and become the best version of yourself.

Common issues university students face include stress, anxiety, time-management, motivation, self-esteem, life transitions, and identity development. With personal counselling, you are given a safe and nonjudgmental environment to discuss, understand, and effectively handle these issues, and any others. While counselling is offered, referrals are provided if further or long-term services are needed.

All sessions are strictly confidential.

Academic Accommodations/Accessibility Services

At Canadian University Dubai, we are committed to fostering an inclusive environment for students of determination and students with disabilities. If you have a documented physical disability, psychological condition, learning difficulty, chronic illness, or other barrier to your learning, you are eligible for academic accommodations.

We work closely and with absolute confidentiality with students to accommodate their individual needs and ensure they have equal opportunity to reach their maximum potential. Academic accommodations include exam scheduling and time limit extensions, note-taking support, learning resources, and a distraction-reduced environment. These are handled on a case-by-case basis that takes into account the student’s unique needs and the course or programme learning objectives.

Canadian University Dubai and Al Wasl Sports Club join forces to promote sports management education

New MoU provides learning and engagement opportunities for sports management

students and professionals

Thursday, June 3, 2021: Canadian University Dubai (CUD) and Al Wasl Sports Club (AWC) have established a new partnership to promote education and professional development opportunities that will help build capacity across the UAE’s growing sports management sector.

The new collaboration was sealed with the recent signing of a Memorandum of Understanding (MoU) between the two organizations. The partnership is set to boost cooperation and engagement through a range of initiatives, including student internships, academic-related projects and events, research activities and outreach programs. A fast-track course for professional development in the sector is one initiative currently in the works. 

The MoU signing follows the launch last year of CUD’s Bachelor of Business Administration in Sports Management program. The first undergraduate degree of its kind in the UAE, the four-year course prepares students for a career in the dynamic and exciting business of professional sports.

The program is led by Associate Professor, Dr. Leonardo Jose Mataruna-Dos-Santos, himself an accomplished sportsman, having participated as part of the Brazilian Olympic Judo Team in London 2012, Beijing 2008, Athens 2004, and Sydney 2000. Alongside his extensive academic experience in the region, Dr. Mataruna-Dos-Santos is also a commentator and advisor for the Arabian Football Gulf League.

Speaking about the partnership, Dr. Mataruna-Dos-Santos said: “This MoU will provide CUD students with hands-on exposure to the inside of the industry in the region, which will add real value to their learning experience. Through internships, real-life case studies and other professional interactions, it will help them to develop the professional networks they need to enter and advance within the sector.”

Mr. Mohammad Ali Amer, Executive Director of Al Wasl Sports Club, expressed his pleasure in partnering with the University, which ranks among the leading educational institutions at the regional and global level, saying: “The partnership comes from our keenness to implement social responsibility, which Al Wasl has always been proactive in implementing and is consistent with the vision and strategy of the club, which aims to enrich and consolidate cooperation with institutions in all fields, to achieve national goals in all cultural, educational, sports and social aspects.”

Prof. Karim Chelli, President and Vice-Chancellor of CUD, shared his enthusiasm for the collaboration with Al Wasl Sports Club, which has been awarded the title of club of the century in the UAE, in recognition of its tremendous achievements. Prof. Chelli remarked: “As an internationally-recognized educational institution for higher learning, Canadian University Dubai is committed to providing unique opportunities to our students that will enhance their academic experience and support their scholarly ambitions. Our willingness to continue to build these relationships reinforces our determination, hard work and compassion to succeed for our students, our faculty members and our community.”

Mr. Buti Saeed Al Ghandi, Chancellor of Canadian University Dubai, added: “In line with the vision of His Highness Sheikh Mohammed bin Rashid Al Maktoum, Vice-President and Prime Minister of United Arab Emirates and Ruler of Dubai, this partnership complements the Nation’s societal health and happiness, strengthening CUD’s connection not only with sport itself, but also with the fans, the regional football community and the United Arab Emirates as a whole.”

The Bachelor of Business Administration in Sports Management is set to welcome a new cohort of students for the Fall 2021 semester, who will be among the first to benefit from the new collaboration with Al Wasl Sports Club.

Club Fair at CUD

Sept 27, Block C, CUD;  Societies and Clubs in the University set up stalls as part of the annual Club Fair Day to recruit new and existing students to their events.

With representatives from various clubs, one of the most engaging clubs was the Robotics Club receiving a large number of visitors.

Similarly, the Arts & Sports Clubs both had more than a few students stopping by to inquire about activities.

Other clubs partaking in this year’s club fair; The Humanitarian Club, where CUD students can make a difference in the lives of those less fortunate, The Dance and Drama Club where dancing, singing and acting are all available; Film Making and Photography; Books and Poetry, where you can read or write poems, books, and short stories; Institute of Electrical and Electronics Engineers, a student branch of an internationally recognized professional body; and Model United Nations which addresses the political problems of the world in a virtual environment.

The Fair gave opportunities for these clubs to set out their wares in a bid to attract new recruits to their ranks.

Students showed great interest in what they saw and what they were told and every team represented was able to swell their ranks with new and eager participants queuing up to join.

Gaming Club Hosts League of Legends Qualifiers

October 20th, 2018: Players from all over Dubai gathered on campus to compete one-on-one in the popular MOBA game “League of Legends” in an attempt to reach the finals. Hosted by Red Bull as their 3rd solo tournament “Red Bull Player One”, the tournament seeks to bring together players from all over the United Arab Emirates in a bid to promote gaming culture.

CUD was happy to be able to host the Tournament’s final offline qualifiers on campus, thanks to the initiative taken by the Gaming Club, who managed to acquire the necessary hardware and set up everything in a single week, a tribute to their sense of teamwork.

Gaming Club president Nadine Audi commented saying “this experience really taught us a lot about teamwork and leadership. No one was stepping on anyone’s toes, and everyone was pulling their weight, which really did wonders to show the strength of our club.”

According to Gaming Club vice president Hemanth Kumar, “the people came to participate, but they left feeling like they were at home. They didn’t feel pressure, and were able to cut loose and play. By the end of the event, people wanted to come back and be involved with CUD, which really shows how great the atmosphere here is.”

By the end of the tournament, Mohamad Obaidat had walked away as the winner of the qualifier. As a little gift, he received an AED 550 gift voucher to Virgin Megastore from the Gaming Club, and we wish him the best of luck on his upcoming matches.

CUD Motor Club Launch Inaugural Event

November 2, 2017 Block B Car park, CUD: CUD Motor Club; a student driven club for car enthusiasts held their first event at the University. The smell of petrol fumes filled the air and modified sound systems filled the airwaves.

The event took the form of a display of supercars including Japanese tourers, American muscle cars, Italian supercars, SUV’s and German Luxury. The show stopper was a modified Superfix BMW M3 drift car putting out an amazing 1500 BHP. The unique features of this car were its construction of a BMW chassis coupled with a Toyota Supra engine.

The Club was grateful for the attendance of Dubai Police who, not to be outdone, turned up in two Police Livery vehicles, a Bentley and McClaren.

Participants included representatives from Dubai Motoring Events, UAE Camaro Club, Team Schnell, Best Line Garage, Jeepers and Elite Auto Sports as well as our own students and alumni with their tuner cars.

A total of six awards were presented: Best Supercar – Nissan GTR; Best SUV, – Jeep wrangler from Best Line Garage; Best Luxury Car – Rolls Royce Ghost driven by one of our own students; Best Modified Car – Superfix BMW M3, Student Choice – Modified Toyota S6 owned by one of our Alumni – Ahmed Khan earning the award for its augmented speaker system. Closing the awards was the Best American Muscle Car given to Dodge Charger with a Liberty Walk Kit.

Everyone was treated to free food and beverages and the massive crowd enjoyed music throughout the evening.

Speaking after the event, Osaid Azeem, one of the organizers said that this would be the first of a series of bigger and even better events. Future plans include Regular Car Meets, Track Days, Desert Drags and Go-Karting events. There would be something for everybody who has even the slightest interest in cars.

CUD’s Red Theatre Hosts First Movie Night of the Season

The smell of popcorn and the crackling of empty soda cups spread throughout the Red Theatre between the hours of 6 and 9 as students from all around the university gathered to watch “The Conjuring 2”, sharing the suspense and horror together as the movie was projected on the theater’s massive screen.

Throughout the night, there was also a variety of other performances. A group dance was performed by the University’s Dance Club, followed by a musical performance by CUD’s Music Club.

Various funny videos were also displayed on the theatre’s big screen. The entire event couldn’t have been possible without contributions from CUD’s audio/visual technician, Mohammad Reza.

Students described the event as refreshing and entertaining, a good way to end their long day of classes, relax with friends, and watch an exciting movie, and it shows, as the Red Thearer was completely packed by the time the showing started.

CUD will be running regular movie nights throughout the year to provide students with entertainment and relaxation following a long study day.

Watch our screens for the next event.

CUD Marks Earth Hour

April 7th, 2015: Students, faculty and staff at Canadian University Dubai (CUD) have dimmed the lights on campus to make their own contribution to the 2015 Earth Hour campaign.

Led by the CUD student environmental club, the University community came together in lighting candles and glow sticks to join the international movement aimed at raising awareness about energy consumption and climate change.

Starting out as a lights-off event in Sydney, Australia in 2007, the campaign has since grown to engage more than 172 countries and territories worldwide.

Nada Hashish of the student environmental club, Green Key to Sustainability, said, “We have worked on a number of green projects since establishing the club, but this is a particularly important initiative as it gives the entire University community the opportunity to take part in an event with an strong environmental message.”