16.2.1 Does your university as a body have elected representation on the university’s highest governing body from: students, faculty and staff (non-faculty employees)

Article 1 – Definition of the Student Councils

Canadian University Dubai Student Councils are non-incorporated associations, whose missions are aligned with the Mission and the Vision of Canadian University Dubai. Members of the Student Councils are full-time students in good academic standing. The Student Councils are on a volunteer basis, and are non- profit organizations.


Article 2 – Names of the Student Councils

The names of the three Student Councils are:

• Canadian University Dubai Student Council - Life on Campus;

• Canadian University Dubai Student Council - International Events and Community Outreach;

• Canadian University Dubai Student Council - Academic Endeavors.


Article 3 – Mission of the Student Councils

• Canadian University Dubai Student Councils will act as a liaison between the students and the administration, aiming at creating an environment where collaboration and friendship between students and staff are present

• Canadian University Dubai Student Councils work towards the promotion of the good welfare of all students.

• Canadian University Dubai Student Council encourages student life on campus, which includes promoting and participating actively in all student cultural and non-cultural events.

• Canadian University Dubai Student Councils will act as Ambassadors to the University.


Article 4 – Membership

All students, no matter their ethnicity, religion, gender, or physical condition, are encouraged to be part of the Student Councils. Each Student Council consists of the following six student executive positions, in addition to general student members:

• President

• Vice President

• Treasurer

• Secretary

• Media Officer

• Public Relations Officer Each member will be elected for a one-year term, with a possible renewal of maximum one year.


Canadian University Dubai Student Councils are open to full time students who have completed at least two semesters and who are in a good academic standing. The Student Councils’ elections are held at the beginning of each Spring semester.


Qualifications of Student Council

Members President and Vice President

• Should be a full time undergraduate student, who has completed at least two semesters;

• Should and must have a CGPA of 3.0 or above; failure to maintain this CGPA will result in dismissal from office;

• Should commit to enroll for Fall, Spring, and Summer of their elected term of office;

• Should have demonstrated some leadership at Canadian University Dubai;

• Should apply by filling out the Student Councils application form available at the Student Affairs Department;

• Should submit his/her resume, and one photo to the Student Affairs Department;

• Should pass the interviews with the University Senate Executive Committee and the Dean of Student Affairs;

• Should submit a list of 30 students who support his/her nomination. Other Officers

• Should be a full time undergraduate student, who has completed at least two semesters;

• Should and must have a CGPA of 2.5 or above; failure to maintain this CGPA will result in dismissal from office;

• Should commit to enroll for Fall, Spring, and Summer of their elected term of office;

• Should have demonstrated some leadership at Canadian University Dubai;

• Should apply by filling out the Student Councils application form available at the Student Affairs Department;

• Should submit his/her resume, and one photo to the Student Affairs Department;

• Should pass the interviews with the University Senate and the Dean of Student Affairs


The Elections rules and procedures are as follows:

Rules, Procedures and Responsibilities

A list of 30 students who support a candidate running for the president or vice president position is required. This list should be submitted according to the deadline of the election to the University Senate;

• Each candidate must complete the election registration form and submit it to the University Senate. This form should include the candidate’s specific position he or she wishes to run for;

• Candidates cannot apply for more than one position;

• Candidates should prepare a three to four-minute campaign speech which should be presented during an assembly;

• Candidates should prepare themselves to participate in open debates;

• Campaign materials such as flyers and posters should be approved by either the Dean of Student Affairs or the VP of Academic Affairs before they are displayed;

• Only current full-time and part-time students are eligible to vote;

• Results of the Student Councils vote will be announced two days after the elections are complete; • Members of the Student Councils who were dismissed or resigned cannot run for elections;

• At the end of each semester, the Manager of Student Services will review the CGPAs and the performances of all Student Councils members.


Elections Code of Conduct

The Election Committee has a mandate to ensure that the election process is fair and impartial. Violation of the elections code of conduct will result in sanctions such as temporary or permanent suspension from campaigning and, in extreme cases, the candidate’s name will be removed from the elections list.

The following rules are to be followed during the elections:

• Candidates should refrain from making deceptive or misleading statements during their candidacy;

• Candidates should refrain from attacking each other during the election campaign;

• Candidates must have all their campaign material approved and signed by the Dean of Student Affairs;

• Candidates must hold their speeches one week before the elections;

• Candidates must remove all their campaign material one week after the elections.

The elections of the Student Councils are held every Spring Semester. Meetings are open to all Canadian University Dubai Students.


Voting Procedures

• Voting procedures will be the responsibility of The Elections Committee under the supervision of the University Senate and the Dean of Student Affairs;

• The Elections Committee will ensure that all voters are current Canadian University Dubai students;

• Voting will be open to all full time and part time student enrolled in the current academic year;

• Voting Students will be allowed to vote once, and must show their Canadian University Dubai ID to the members of the Elections Committee before voting;

• Blank votes and ballots improperly marked will be voided;

• Voting will last two days and will start after one week of campaigning.


Disputes and Violations

• Candidates who violate the election code of conduct will be subject to sanction from the Elections Committee;

• Complaints against any candidate’s conduct during the election campaign must be reported in writing to the appropriate Vice President;

• Written complaints will be dismissed if they are not filed within 3 school days after the incident took place;

• Violations of the Elections Code of Conduct will lead to a hearing by the Elections Committee;

• Candidates will be informed in writing of the decision of the Elections Committee